Ever have that feeling that “there just aren’t enough hours in the day”? If you run a business, you’ve probably had that feeling quite a lot. It could be because you are unknowingly utilising time management methods that haven’t kept up with the quickening pace of modern business.
That’s why you should probably reassess the habits that, rightly or wrongly, have become deeply ingrained in your way of working. See if you could place some with the following techniques…
Delegate as much as possible except in your areas of strength
We all have our natural strengths and weaknesses, as even Superman will be able to acknowledge. Therefore, if – for example – you excel at writing your firm’s press releases but handling social media is your kryptonite, see if you can delegate that responsibility to someone more skilled in it.
That person could be someone already in your team, or perhaps you could outsource the job to another firm or even a freelancer. Forbes writer Siimon Reynolds suggests you sit down and identify your own strengths.
Make your schedule as packed as a sardine tin
If a particular assignment on your schedule doesn’t have a tight deadline, maybe you should give it one – perhaps even a deadline that seems a little too tight for you.
Doing this is a psychological trick that would spur you into gear and can make your work feel like something of a fun race. It’s the same reason why you tend to be at your most productive just before your time off: you want to pack as much as you can into what little time the clock allows you.
Do double duty with some of your workplace tasks
Could a number of your workplace responsibilities be consolidated into just one task? Perhaps you could heed, where possible, smallbizdaily’s advice that you shift multiple tasks under the same job description. Then there’s the option of investing in equipment which has various functions built in.
Why stick with separate cutting and creasing machines, for example, when a company like Duplo International stocks slitters cutters creasers – machines that achieve multiple processes in one pass?
Sample some tech tools with which you aren’t familiar
It’s ironic that many of us have settled into the same supposedly “tried-and-tested” work practices for years when, during that time, the productivity tech at our disposal has significantly advanced.
Therefore, downloading and using a few new apps could give your time management a much-needed shot in the arm. Hannah Feldman, who founded the family activity app Kidadl, tells The Telegraph that she recommends using Trello for to-do lists and Calendly to plan calls.
Prioritise business essentials – even over “urgent” tasks
The fundamentals of business success – like planning, learning, marketing and skills development – are so crucial that you should focus on them right at the start of each day.
You should also be wary of confusing “important” tasks with “urgent” tasks, as the latter don’t necessarily always fall into the same category. You can often put them aside at least temporarily.
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